Introduction

At 1st Parkstone Scouts, we recognise the importance of managing personal information responsibly and securely. As a youth organisation, we hold information about young people, volunteers, parents, and supporters, and we are committed to protecting that information at all times.

We only collect and keep personal data where it is necessary to support our activities, meet our legal responsibilities, and ensure the safety and wellbeing of everyone involved in Scouts. This includes information needed to run meetings, events, training, and safeguarding processes.

We do not keep personal data for longer than needed. When information is no longer required, we ensure it is safely and securely deleted or disposed of.

This policy explains how long we keep different types of information and why. It reflects our commitment to transparency, accountability, and following UK data protection law and The Scout Association’s guidance.

By following this policy, we aim to build and maintain trust with young people, their families, our volunteers, and our wider community.

Data Retention Schedule

Young People

Adult Volunteers

Parents and Carers

Donors

Key Principles

• We only keep information for as long as necessary
• We regularly review and securely delete data
• We follow The Scout Association’s guidance and UK GDPR
• We prioritise the safety and privacy of young people and volunteers